Hello and welcome to our step-by-step guide inviting learners to your courses on Teachfloor.
Ways you can invite learners to your courses.
Teachfloor gives you multiple ways to invite learners and enroll them into a course.
Each method is designed for a different use case—from small private cohorts to fully automated enrollment flows.
How Enrollment Works in Teachfloor (The Mental Model)
Teachfloor supports two distinct invitation levels:
Organization-level → gives access to your academy
Course-level → enrolls learners into a specific course
Both are valid and complementary.
They serve different purposes depending on how your learning programs are structured.
There are 6 ways to invite learners to a course:
Invite from Organization
Manual Invite
Upload CSV
Registration Link (Course Landing Page)
Zapier Integration
API Integration
📌 Important note
All email invitations expire after 30 days.
If an invite is not used within this period, it must be revoked and sent again.
Invite from Organization (Recommended for Internal Academies)
This method allows you to enroll learners who are already part of your organization into a course.
When to use it
Internal academies
Recurring cohorts
Re-enrolling existing learners
How it works
Open the course
Go to Members → Learners
Click Invite Participants
Select learners from the Organization Learners list
Confirm enrollment
📌 No invitation email is required if learners already belong to the organization.
Inviting Learners Directly to a Course (Course-Level)
Course-level invitations combine invitation and enrollment in one step.
As soon as learners complete the invite (or register via link), they are:
added to the organization (if needed)
immediately enrolled in the course
ready to start learning
This is ideal when access should be direct, immediate, and scoped to one course.
Where to invite learners from a course
Open the course
Go to Members → Learners
Click Invite Participants
From here, Teachfloor offers four different course-level enrollment methods.
1. Inviting learners manually
To invite students manually, you will have to follow the following steps:
Step #1: Go to the "Members" page of the course on Teachfloor to invite learners.
Step #2: Click on the "Invite Participants" button. When clicking on Invite participants, Select "Manual Invite"
(See screenshot below)
Step #3: Once clicked, it will be possible to insert name, email, and eventual discount amount in percentage.
(See screenshot below)
2. Upload CSV
Step #1: Go to the "Members" page of the course on Teachfloor to invite learners.
Step #2: Click on the "Invite Participants" button. When clicking on invite participants, Select "Upload CSV"
(See screenshot below)
Step #3: Upload the CSV file, map it with the columns, and do its confirmation. With this option, you can upload a list of students to be uploaded. The required fields are Name and Email. It's possible also to add a discount column. Please set a number from 0 to 100, which represents the percentage.
(See screenshot below)
3. Bulk Invite
Admins can invite multiple learners who are already registered within the organization to any published course in just one action.
Step #1: Navigate to the Learners page or the Members tab in a specific course.
(See screenshot below)
Step #2: Click on Bulk Invite.
(See screenshot below)
Step #3: Select the learners you want to invite.
Step #4: Choose the course(s) for enrollment.
Step #5: Confirm the invitation.
4. Invite Existing Organization Learners (Bulk Select)
Enroll learners who are already part of your organization into the course.
Teachfloor opens a popup with all organization learners, allowing bulk selection.
When to use it
Assigning learners to new cohorts
Reusing the same learners across courses
Internal training programs
How it works
Click Invite Participants
Choose Invite from Organization
Select one or more learners
Confirm enrollment
No email invitation is required if learners already belong to the organization.
4. Registration Link / Course Landing Page
Let learners enroll themselves via a registration page.
When to use it
Open enrollment courses
Marketing campaigns
Paid courses or funnels
How it works
Go to Course Settings
Enable the Course Registration Page
Copy and share the link
Registration modes
Open → anyone can register
Approval required → manual approval
Closed → invite-only
Learners who register are automatically enrolled in the course.
Advanced Enrollment Options
Zapiers
You can use Zapier to automate this process by connecting Zapier to your Teachfloor account and adding a trigger list to your Zapier.
API
You can use API to invite all the learners internally to your course on Teachfloor.
As soon as invites are done, students will receive an email from [email protected] with the subject Invite Notification. Please inform your students to check the spam folder if no email is received in the inbox.
Below is a sample email they will receive. Click Complete Invite and follow the steps that will appear.
If you have additional questions, please get in touch with us. We will be more than happy to help.