Element: Meeting Link | Teachfloor Help Center

This is a step-by-step guide for setting the Meeting Link element into your module or lesson.

🧠 What Is the Meeting Link Element?

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The Meeting Link element allows you to schedule and insert a live meeting inside a course module. Whether you're hosting a Zoom call, a Google Meet session, or using any other video conferencing tool, you can paste the meeting URL directly into this element—along with relevant dates, times, and details.

This element is ideal for:

Hosting live workshops
Running cohort check-ins
Conducting AMA sessions
Facilitating mentorship calls
Scheduling office hours or student support

Once published, learners can access the link right from the course—and click to join when the time comes.

🛠️ How to Add a Meeting Link

Navigate to your course and open the Curriculum editor.
Click “+ Add Element” on the left sidebar.
Scroll down and select “Meeting Link”.
The new block will appear—click Settings to begin configuration.

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⚙️ Step 1: Configure Common Settings

The Meeting Link element, like all others on Teachfloor, supports several common configurations:

Cover Image
Title and Description
Additional Resources
Display Description on Top
Requirements (prerequisites)
Visibility (audience segmentation)
Metadata (for internal categorization)

📘 To learn more about how these options work across all elements, see:

👉 Common Settings for All Elements

🔗 Step 2: Add Your Meeting Details

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This is the most important step—embedding the live session link.

💬 What You Can Use:

You can paste the meeting link from any video conferencing tool:

Platform	Where to Get Link
Zoom	Copy from “Invite Link” after scheduling
Google Meet	Found in the Google Calendar invite
Microsoft Teams	Click “Meeting Options” > “Copy Link”
Jitsi / Skype / others	Copy the public or invite URL

🔐 Make sure the link you’re sharing is accessible to your learners (not restricted to internal orgs unless required).

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🗓️ Set Start and End Times

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Start Date/Time: When the meeting begins
End Date/Time: When the meeting ends (this helps learners know how long it will last)

This helps create clear expectations and allows Teachfloor to display the event within the proper window on the student view.

💡 Pro Tips for Using Meeting Links Effectively

Tip	Why It Helps
Add meeting agenda or prep docs to the Resources section	Learners arrive prepared
Clearly state timezone in the description	Prevents confusion for global learners
Use Requirements to make the meeting unlock after prior lessons	Reinforces learning flow
Turn on Visibility rules to target specific cohorts or roles	Helps manage who sees what
Consider adding the link to a calendar invite too	Double confirmation for attendance

From student account.

Below is the perspective of the zoom element will look like from students perspective.

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🙋 Frequently Asked Questions

➤ Can I host the meeting inside Teachfloor?

No. Teachfloor doesn’t host meetings internally. Instead, it supports embedding links to third-party platforms like Zoom, Meet, or MS Teams.

➤ Will students be notified automatically?

Not by default. Here’s what you can do:

Include the link in a calendar invite (external)
Add reminders manually via your communications
Use “Resources” to attach a downloadable calendar .ics file (optional)

➤ Can I track who attended the meeting?

Teachfloor doesn’t track real-time attendance from third-party platforms. However:

Learners must click “Mark as Completed” after joining
You can follow up manually or use external platform’s attendance features (e.g., Zoom’s attendance reports)

➤ Can I reuse the same element for recurring meetings?

It’s better to create a separate Meeting Link element for each session:

Keeps sessions organized
Allows you to reflect different descriptions, links, and resources
Gives learners a clear completion marker per session

💬 Need Help?

Still unsure how to paste the link or manage visibility?

We’re happy to help. Just click the blue chat icon in the bottom-right corner of Teachfloor and talk to a real human from our support team.